If the Acton-Boxborough Schools are closed due to weather, the Sargent Memorial Library will not open until 1:00 pm, weather permitting. This will allow the DPW time to plow and treat the town roads, library driveway and parking lot. During inclement weather, please call the library (978-263-4680) or check our website to confirm the library is open. You may order and renew library items online HERE.
Any Massachusetts resident is eligible to obtain a library card at the Sargent Memorial Library free of charge. Your library card is accepted at any library that is a member of the C/W MARS network.
To obtain a library card, please bring a valid picture ID, tax bill or utility bill indicating your current address with you to the library. You may print and fill out a library card application at home and bring it in with you: Library Card Registration 1 Id
Our library patrons can check out up to 50 items in total*, and place up to 20 holds at a time with their library card.
*Do note that there is a 20 item limit on DVDs.
Library materials can be borrowed for the following lengths of time:
|Material Type||Loan Period|
|Books, books on CD, Playaways, CDs||3 weeks|
|New books||2 week|
Borrowed materials can be renewed online once through the patron's library account (log in using your library card number and pin). There is a ¢10/day late fee for most over due items. Special materials and devices such as the mobile hotspot has a $1/day late fee.
The patron is responsible for returning borrowed items on time, and for any fines and fees associated with overdue or non-returned items.
Please note, items returned in the book drop after closing will be considered returned on the next day we are open. For example, an item placed in the book drop after 8pm on a Monday will not be checked in until Tuesday.
- Videos and DVDs: $.10/day, max $5.00
- Museum Passes: $1.00/day, $10 if late return prevents another patron from fulfilling a reservation.
- Hotspot and telescope: $1.00/day
- All other materials $.10/day, max. $3.00
You can pay your fines in person at the library by cash or a check (made out to Town of Boxborough), or online through your library account with a credit card.
Fines in excess of $10 will result in a suspension of your borrowing privileges.
The Sargent Memorial Library has special items available for borrowing: Hotspots and telescope.
Policies for borrowing Hotspots:
- Patron needs to be an adult Boxborough resident.
- The borrowing period is 2 weeks.
- There are no renewals, even if the patron returns the device and no one else is waiting for it.
- Each household has a four week wait period before they can check out the hotspot again. The four week period begins the day the hotspot was returned.
- Reservations can be made up to one month in advance.
- There is an $1 per day late fee if the hotspot was not returned on time.
The telescope can only be borrowed by Boxborough adult residents.
If you would like to reserve the meeting room, please complete the following steps:
- Read the policy below in its entirety.
- Call to inquire about the room's availability.
- Fill out the meeting room reservation form and submit it to the library.
- Confirm the reservation
PLEASE NOTE, SUBMITTING THE RESERVATION FORM IS THE FIRST STEP TO RESERVING THE MEETING ROOM. PLEASE CONTACT US TO CONFIRM THE RESERVATION.
Meeting Room Use Policy
The Sargent Memorial Library Board of Trustees welcomes use of the Meeting Room for civic, cultural, educational and philanthropic purposes of a non-profit, non-commercial, public nature having a substantial connection to the Boxborough community. Such use shall not interfere with normal library activities, and those who use the meeting room are expected to behave in a manner that acknowledges the rights of others to a safe, peaceful and respectful environment in which to read and study. No use of the room will be allowed that is likely to disturb library patrons in their customary use of library facilities, impede staff in the performance of their duties, or endanger the building or collection.
In accordance with the American Library Association, approval of use shall be given “on an equitable basis, regardless of the beliefs or affiliations of individuals or groups requesting their use.” Acceptance of a group’s application to use the Library Meeting Room is not to be considered approval of its content by the Town of Boxborough, the Library Board of Trustees, or Library staff. Civic, political, or governmental groups seeking use of the Library Meeting Room must abide by all guidelines, and be respectful of all beliefs. Any group that is considered to violate these guidelines may be denied further access.
Use of the room for library purposes, library related organizations, and library sponsored programs and meetings of Town of Boxborough boards and committees shall take precedence over other uses. The library is not available for private functions such as birthday parties, family events or celebrations, etc. When not required for the use of the library or library- related organizations, it may be reserved for meetings of town boards, departments, commissions, and committees, as well as local non-profit groups and organizations, under the following regulations:
1. Only residents of the Town of Boxborough and Acton/Boxborough groups are to use the Library Meeting Room. No private parties or groups may reserve any library facilities.
2. The meeting room capacity is 100 people. The Meeting Coordinator is responsible for ensuring that no more than 100 people are at a meeting. The parking lot accommodates 54 autos with an additional 3 handicapped spaces; if the Meeting Coordinator anticipates more than 57 parked cars for the event, the Boxborough Police Department must be notified in advance to determine if a special police detail will be needed for traffic management. Any cost will be charged to the group sponsoring the meeting.
3. An Application for Meeting Room Use must be completed at least 30 days in advance, and no more than three months prior to the event. We cannot accept bookings beyond the three-month period to allow flexibility in the arrangement of library programs. (The limit refers to all bookings, including both single and repeat bookings.) All applications must be approved by the Library Director prior to the date of use and are considered on a first come, first served basis. Any group or organization not affiliated with the town of Boxborough or not registered as an official non-profit must submit an additional written application stating its proposed usage. All applications are considered pending until the director notifies the applicant that the room is available and the reservation is complete.
4. Any non-library and non-town group or organization is limited to two reservations a month.
5. The Meeting Room may be used only on the date(s) and the time specified, and for the purposes named in the approved application. No other areas may be used or freely visited. The library is not available on days when the library is typically closed. Applicants must use their own equipment unless the user is given advance permission by the Library Director to use Library equipment and it is so stated on the application. Library audiovisual equipment must be operated by a qualified person.
6. Nothing shall be sold, given away, or exhibited, on library property without prior permission of the Library Director. The meeting room can be scheduled for use by Boxborough and Acton-Boxborough civic and non-profit organizations. No general admission fees may be charged for attending a meeting. The meetings must be open to the public. These groups may fundraise in various ways during the meeting as long as the means are optional and voluntary and not forced on all attendees. Any fundraising activities to take place in the meeting room should be preapproved by the library.
7. Any marketing material, including press release, promoting the activities or meetings taking place in the library should be reviewed and approved by the library director and library trustees before use or publication.
8. The set-up of tables and chairs in the meeting room must be returned to the original configuration at the end of each program. No decorations, scenery, or other materials shall be affixed to the building or grounds without the express permission of the Library Director. No artwork or decorations hanging on the meeting room walls may be removed or moved. It is expected that nothing shall be left from the activity which will interfere with the operation of the library the next day. All spaces must be returned to their original condition of cleanliness.
9. Organizations unable to use the facility on the day or time requested on the application form must inform the Library Director no later than 24 hours before the scheduled date.
10. It is understood that library and town functions will take precedence over community use of the library meeting room. Library personnel will notify the group affected.
11. At no time will children be left unsupervised in the Sargent Memorial Library Meeting Room.
12. Alcoholic beverages and smoking in the library building or on library premises are strictly prohibited. Cooking is not allowed in the meeting room. Prior approval is needed when food is to be served at meetings.
13. Groups using the Library Meeting Room will be financially responsible for any damages to the library facilities incurred during the time that the group was using the facility. The responsible adult who has signed the application shall agree to honor any such damage assessment and agrees to payment in full whenever applicable. Any applicant, individual or organization may be required to present evidence that they carry insurance to include, in their enrollment or membership forms, signed statements holding the Town harmless with respect to any liability for injuries or other harm or damage arising out of the applicant’s supervision or conduct of programs and activities on library premises.
14. The Board of Library Trustees reserves the right to reject any Application for Facility Use if it is felt that to do so would be in the best interests of the Town of Boxborough. The intent of the Library Meeting Room use policy is to support the Town of Boxborough’s educational, recreational, community, and/or governmental missions. Any applications that could be construed to be more for individual profit or benefit than community profit or benefit fall outside of this facility use policy and will be denied.
15. Applications for Library Meeting Room Use must be submitted by an adult (at least 21 years of age), and the responsible adult must be present at all times.
16. Groups using a master key to enter the building are not, under any circumstances, to distribute the key to another group without authorization from the Library Director. The key must be returned to the library by 10:00 a.m. the following day.
17. If at any time the fire alarm goes off, or if for any reason the building is to be evacuated, participants using the facility are required to comply. The Meeting Coordinator is responsible for immediately evacuating the building in case of emergency.
Approved by the Library Board of Trustees:
December 14, 2004
Last revised October 3, 2018
The Internet offers a wealth of information that enables libraries to augment Sargent Memorial Library’s collections. Sargent Memorial Library (the Library) does not control or monitor materials available on the Internet. Sargent Memorial Library assumes no responsibility for Internet content, including information that may be inaccurate or out-of-date. While much of the information on the Internet is professionally and culturally enriching, there may be material that is offensive to some individuals, or that may be illegal. Parents and guardians, not the Library or its staff, are responsible for information accessed by their children. Sargent Memorial Library endorses the ALA Library Bill of Rights, its interpretations, and in particular Access to Electronic Information, Services and Networks (http://www.ala.org/advocacy/intfreedom/librarybill). Sargent Memorial Library is committed to the protection of patron privacy in their use of the Internet.
Prohibited uses include:
- Using the Internet for illegal purposes
- Using the Internet in violation of the Massachusetts General Law 272 Section 31, the Harmful to Minors statute.
- Unauthorized copying of copyright-protected material in any format
- Viewing child pornography or attempting to use sexually explicit images to entice a child may be reported to the Police.
- Transmission of chain mail, broadcast letters, or junk mail of any type
- Transmission of threatening, harassing, defamatory or obscene materials
- Unauthorized access to remote computer systems
- Unauthorized use of computer accounts, access codes, or network identification code/numbers assigned to others.
- Destruction of or damage to equipment, software or data.
- Disruption or unauthorized monitoring of electronic communications.
- Violation of computer system security.
- Violation of software license agreements.
- Violation of network usage policies.
- Violation of another's privacy.
Failure to comply with a request from a library staff member to abide by these rules may result in suspension from the Library or reporting to legal authorities.
Approved by the Library Board of Trustees 10/23/07
Updated July 2016
The Sargent Memorial Library welcomes children of all ages to utilize our materials and services. The Library is a public building available for all to use. Although Boxborough is a small town, the staff may not recognize all of the adults who visit the Library. It is a very busy place and staff members have many duties to perform in order to serve everyone who comes to visit. They therefore cannot monitor the behavior, safety, or whereabouts of people using the building. Parents or caregivers, not the Library staff, are responsible for ensuring the safety and wellbeing of minors in the Library or on its grounds. The Library staff will, however, intervene if aware of a problem.
Children age 10 or younger must be attended by a parent or caregiver while in the building or on the grounds. Children under the age of 8 may not be left in the Children’s Room without an adult in attendance. Adults using the Library computers may not leave children unattended.
Children age 11 and older may be left unattended at the discretion of the parent or caregiver. Pickup times, Library hours, and personal safety must be discussed between parent and child before the responsible adult leaves the Library.
Children may not be left at the Library or on its grounds before opening or after closing, including emergency closings. The Library staff is not responsible for supervising children left alone when the Library is closed but will attempt to reach a parent or caregiver for immediate pickup.
Should a child be at the Library at closing and a parent or caregiver unavailable, staff will immediately notify the local police.
The Library staff will stay with an unattended child only until the police arrive. Staff will not offer transportation from the library to any other location.
Your cooperation with our efforts to maintain a safe environment for all our visitors and patrons is greatly appreciated.
Approved by the Board of Library Trustees 2/05/08
The library staff and patrons often take photographs and videos at the library and at library programs that are posted online. Patrons and parents/guardians of children who do not wish to be in library photos are asked to inform the library at the start of the program, and every effort will be made to avoid photographing people who do not wish to be photographed. Patrons are asked to use discretion in photographing and especially in posting photographs of other people's children.
Any photograph of a patron or child that a patron or parent/guardian does not want posted, but is inadvertently posted by the library, will be removed when the library is notified that the patron wishes for the photograph not to be used. The library also reserves the right to request that any photograph or video taken in the library that includes patrons or children who request the item be removed, be removed from the Internet at the request of the library.
Approved by the Board of Library Trustees 3/12/19
Goal of the Policy
The mission of the Sargent Memorial Library is to make available a wide variety of library materials, provide up to date and accurate information, and to offer services and programs desired by the Boxborough community. The Library collection is specifically selected to satisfy the informational, recreational, educational, and cultural needs of the community. As a basis of this policy, the Board of Library Trustees endorses the principles of intellectual freedom stated in the “Library Bill of Rights” adopted by the American Library Association.
The purpose of the Sargent Memorial Library Materials Selection Policy is to guide the Library staff and to inform the public about the principles upon which the Library’s collection is built. The intent is to provide a basis for building and maintaining the Library’s information resources in a manner that is both cost effective and relevant to library users.
Responsibility and Criteria for Materials Selection
Ultimate responsibility for materials selection policy lies with the Board of Library Trustees. The Board delegates to the Library Director the selection of library materials and the development of the collection. Professional staff members aid in this selection process after consulting professional review media. Staff members consult with each other to review the needs of the community as documented in statistics and patron requests. Final responsibility for the purchase of materials resides with the Library Director. The following factors influence the selection process:
- Community Interests and Needs: Recognizing that any community contains people with different backgrounds, sensibilities, personalities, interests, and needs, the Library must strive to provide materials that balance all elements. A conscious effort will be made to create an unbiased collection, thereby avoiding one set of religious, political, or moral values in the selection process.
- Merits of Items: Non-fiction will be selected on the basis of its timeliness, accuracy, authoritativeness, and clarity, relation to the existing collection and its relevance to the community. Fiction works will be considered on the basis of the quality of the writing, significance of the author, popular appeal, and permanent values.
- Materials are selected on the basis of the content as a whole, rather than focusing on isolated passages, and without regard to the personal history of the author. In no case is any item included or excluded merely because of race, nationality, or the political or religious views of the author. In the case of controversial issues, variety, diversity, and balance of opinion are represented whenever available. Serious works, which present an honest aspect of life, are not necessarily excluded for frankness of expression.
- Constraints: Duplication of titles is determined by popularity and importance of the item. The materials budget, the existing collection, the limits of shelf space, and the availability of the work elsewhere are further limitations on the selection materials. The Library seeks to draw upon the collection and resources made available through the C/W MARS network, and the Massachusetts Regional Library System to provide effective use of the budget, and reduce unnecessary duplication of resources.
Criteria for Removal
In order to facilitate a relevant collection of resources, the collection must be maintained by evaluating what has been obtained and withdrawing items no longer appropriate. The withdrawal of outdated materials is as crucial to the maintenance of a useful and viable collection as is the selection process.
Frequency of circulation, community interests, and availability of newer and more valid materials are of prime consideration. Local history is an exception. Fiction, once popular but no longer in demand, is removed from the collection, as are nonfiction materials which are determined to be no longer accurate or current.
Gifts and Donations
Gifts and donations of materials accepted by the Sargent Memorial Library are subject to the same process as purchased materials. They are considered with explicit understanding that such factors as duplication, merit, lack of community interest, processing costs, physical condition of the materials, or inadequate shelf space may prevent their addition to the collection or permanent retention on the shelves. Gifts and donations are accepted with the understanding that the Library may, at any time, discard them or offer them for sale through the Friends of the Boxborough Library book sales.
Approved by the Board of Library Trustees: 3/04/08
Sargent Memorial Library Policy on Endorsements and Solicitations
The Board of Library Trustees may endorse nonprofit organizations whose mission is consistent with that of the Sargent Memorial Library and/or whose activities help accomplish the Library’s mission and benefit the Library’s constituents. Such endorsement may include encouraging financial and other support for the organizations endorsed, or providing an opportunity for solicitation or fundraising activities.
A majority vote of the Board of Library Trustees will be required for any endorsement or fundraising activities in the Library building or grounds and in Library publications. Activities for other organizations may take place within the Library Meeting Room only if they are consistent with the Library Meeting Room policy. Permission will be granted on a very limited basis, and preference will be given to Boxborough residents and organizations. Activities will only be granted if they do not interfere with regular library use or programming.
Approved by the Board of Library Trustees 10/17/16